Core Modules

Stock Control in SAP Business One

Stock Control in SAP Business One

“We use the minimum stock levels along with the MRP functinality to provide some intelligence for our purchasing team. We are already noticing a decline in orders we have to turn down because we are out of stock and this is improving all the time.”

– Tim Guest, Director, Zoedale PLC

Stock and Distribution

The stock capabilities of SAP Business One enable users to accurately manage inbound and outbound shipments, item master information as well as price lists. Users can also define alternative items, perform stock increase or decrease adjustments, revalue stock costs based on current market values and perform cycle counts, as well as generating pick lists for open sales orders.

Item Master Data

This feature allows users to define production (make) items, purchase (buy) items, or non-stock items, including labour, travel or fixed assets. Default information such as purchasing supplier, purchasing and selling unit of measure, as well as the tax status for an item is maintained here. Stocked items can be maintained in multiple warehouses, the solution can also maintain the costs for each item in each warehouse.

SAP Business One also supports different stock valuation methods on a per item basis. The methods currently supported are standard cost, weighted moving average and First In, First Out (FIFO).

Planning data is also maintained within item master data. Users can define a procurement method (such as make or buy) as well as the order intervals in which to purchase an item (such as monthly, weekly or daily). They can also define the lot sizes in which to purchase items, as well as the minimum order quantity and average lead time.

Serial Numbers and Batches

Serial numbers can be automatically generated based on templates. They can also be manually created and assigned only on release of an item from stock or optionally on every transaction. Users can assign batches to products and classify them by shelf life or any other freely definable attributes. The batches can then be defined for these products in sales orders, delivery notes, and stock movements.

Stock Valuation

Different situations or market conditions may require changes of the valuation method for your stock. With the update stock valuation method report, users can easily select items from a list and change the current valuation method to an alternative method.

Stock Locations

Multiple levels of stock location can be defined within a warehouse which will enable the stocking of goods within individual bin locations. These locations can be configured with their own parameters, restrictions, and requirements.

Stock Counting

In large warehouses, counting stock is often a continual process. This function streamlines the process by identifying when each item in stock is due to be counted. The alerts and reports produced help ensure that items of different levels of importance are counted as frequently as required.

Price List

Users can define any number of price lists and link them with customers or suppliers. It is also possible to specify prices by units of measure. For example, price per unit or per variant based on pack, box, case and so on.

Pick and Pack

The pick and pack capabilities allow users to manage the picking and packing process within three queues. As sales orders are entered, they are displayed in an ‘open’ queue which can be released for picking and then delivered.


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