Core Modules

Purchasing in SAP Business One

Purchasing in SAP Business One

SAP Business One provides your business with the tools that it needs to handle its entire procurement process, including orders, receipts, invoices, and payments.


SAP Business One enables users to order materials or services from suppliers which will immediately be reflected in the available quantities for the stock item. Users are able to split a single purchase order into multiple parts when, for example, items need to be shipped to multiple locations. Splits or revisions are required so that different packing slips and delivery notes can be created for each shipment. Any line item within a purchase order can be shipped to, or specified as, a different warehouse location.

Warehouse and Accounting Integration

Goods receipts enable users to receive a delivery at the warehouse or allocate deliveries to multiple warehouses. These can be linked to a purchase order, and users are able to change the purchase order quantity versus the actual received quantity. Supplier returns for repair or without credit can be handled using the goods returns document.

When processing supplier invoices, SAP Business One also creates a journal entry. This information can be used to process subsequent payments to the supplier. Credit memos can be issued to the supplier for returned merchandise. The required data can easily be imported from the original invoice, as it is with any other sales and purchasing document.

SAP Business One enables users to calculate the purchase price of imported merchandise. They can allocate the various landed cost elements (such as freight, insurance, and customs duties) to the Freight on Board (FOB) costs of each item, updating its actual warehouse value.


Reports can be generated with real-time data and displayed in various formats, within dashboards, or on mobile devices.


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